Calgary Condo Management • Edmonton Condo Management

Our knowledgeable, experienced team manages your Calgary or Edmonton condo, including bare-land and conventional condo properties. With Coldwell Banker MC Property Management working for you, you can enjoy peace of mind knowing that your condo is being managed by the right people. To cater to your condo management needs, we also offer a 24 hour emergency support service. Choose us as your property management team of choice and we’ll take care of the rest.

Accounts Receivable

Collect monthly contributions; automatic withdrawals available
Follow-up of delinquent accounts: 30, 60 and 90 day notices
Prepare and register caveats and initiate subsequent legal commencement as required

Accounts Payable

Issue cheques for payment of invoices; board signature (approval) required
Submit government remittance as required
Monthly financial reporting; optional email delivery
Maintain operating and reserve fund bank accounts and reserve fund investments
Prepare records for annual audit as required

Administrative

Prepare annual draft operating budget for board approval
Prepare and distribute annual assessment notices and approved budget to all owners
Offer assistance with annual reserve fund planning
Ensure that insurance policy renewals are in place; provide insurance appraisal proposal
Prepare and distribute AGM notice and proxy; attendance of AGM is optional
Provide documents as requested (ie: for the sale of a unit) in accordance with The Act
Register legal documents and document searches at Land Titles office

Board Meetings

Frequency of attendance per contract
Prepare agenda and monthly financial statement packages in advance of meetings
Take minutes at all board meetings and maintain on file historical minutes for current and previous year
Prepare and/or distribute newsletters per contract
Create and mail violation letters and other correspondence to Unit owners as needed

Property Management

Conduct routine site inspections of the community for the purpose of identifying bylaw violations and checking on the performance of Corporation vendors
Inspections are generally focused on seasonal demands like pool, landscape, drainage, and always include compliance requirements and routine follow up of vendor activity and performance.
Provide assistance to Board to enforce all rules and regulations
By Project Management Contract – Coordinate preparation and execution of final contract documentation, including the verification of proper insurance, updated license status, lien releases, etc.

Maintenance

Maintenance calls come to our office; work orders are issued to the proper vendor depending upon the nature of the work
Prepare bid specifications for larger jobs and oversee bid process
Coordinate process of handling small maintenance issues in the community
Major repairs are inspected by management prior to issuing a work order
Manage and oversee all vendors associated with your property
By Project Management Contract – Review workmanship/performance of Corporation vendors/contractors and assure compliance is being achieved per the specifications in their contract