Calgary Condo Management

Our team has the knowledge and experience to manage your rental condo, including strata-titled properties. With Coldwell Banker MC Property Management working for you, you can enjoy peace of mind knowing that your condo is being managed by the right people. To cater to your condo management needs, we also offer a 24 hour emergency support service. Pick us as your property management team of choice and we’ll take care of the rest.

Accounts Receivable

  • Collect monthly contributions; automatic withdrawals available
  • Follow-up of delinquent accounts: 30, 60 and 90 day notices
  • Prepare and register caveats and initiate subsequent legal commencement as required

Accounts Payable

  • Issue cheques for payment of invoices; board signature (approval) required
  • Submit government remittance as required
  • Monthly financial reporting; optional email delivery
  • Maintain operating and reserve fund bank accounts and reserve fund investments
  • Prepare records for annual audit as required

Administrative

  • Prepare annual draft operating budget for board approval
  • Prepare and distribute annual assessment notices and approved budget to all owners
  • Offer assistance with annual reserve fund planning
  • Ensure that insurance policy renewals are in place; provide insurance appraisal proposal
  • Prepare and distribute AGM notice and proxy; attendance of AGM is optional
  • Provide documents as requested (ie: for the sale of a unit) in accordance with The Act
  • Register legal documents and document searches at Land Titles office

Board Meetings

  • Frequency of attendance per contract
  • Prepare agenda and monthly financial statement packages in advance of meetings
  • Take minutes at all board meetings and maintain on file historical minutes for current and previous year
  • Prepare and/or distribute newsletters per contract
  • Create and mail violation letters and other correspondence to Unit owners as needed

Property Management

  • Conduct routine site inspections of the community for the purpose of identifying bylaw violations and checking on the performance of Corporation vendors
  • Inspections are generally focused on seasonal demands like pool, landscape, drainage, and always include compliance requirements and routine follow up of vendor activity and performance.
  • Provide assistance to Board to enforce all rules and regulations
  • By Project Management Contract – Coordinate preparation and execution of final contract documentation, including the verification of proper insurance, updated license status, lien releases, etc.

Maintenance

  • Maintenance calls come to our office; work orders are issued to the proper vendor depending upon the nature of the work
  • Prepare bid specifications for larger jobs and oversee bid process
  • Coordinate process of handling small maintenance issues in the community
  • Major repairs are inspected by management prior to issuing a work order
  • Manage and oversee all vendors associated with your property
  • By Project Management Contract – Review workmanship/performance of Corporation vendors/contractors and assure compliance is being achieved per the specifications in their contract

Contact our team for more information on our condo management services.

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